Managing project¶
If you are a Principal Investigator (PI) for a BriCS project, you can manage (add and remove) in your project in the portal.
Project user management is the responsibility of the PI
Each project registered on the BriCS portal is assigned a Principle Investigator (PI). The PI is the owner of the project and is responsible for managing users allocated to that project. See Project Policies for information on project policies.
This guide is aimed at project PIs and describes how to perform common user management tasks in the BriCS portal.
Not a PI?
A PI should already have invited you to join a project and this should be visible to you in the portal. If you would like to be added to or removed from a project, please contact that project's PI directly.
Inviting someone to your project¶
There are three roles you can have on a project:
- Researcher
- Co-investigator
- Principal Investigator
The Principal Investigator (PI) is a special role that should be held only by the person (or people) who are legally responsible for the project.
The PI will have to accept specific Terms and Conditions (provided separately) that relate to their use of the project and their obligations to the Bristol Centre for Supercomputing and its funders.
Because of this, ONLY the PI can invite people onto their project.
In doing so, the PI confirms that they have conducted the required due diligence on the person they are inviting, and that they are happy to take responsibility for the actions of the person they invite.
To invite someone to your project, in a web browser, go to https://portal.isambard.ac.uk. In the portal go to the project page (click the "Projects" link in the left menu).
Click on the project that you want to invite someone to. This will take you to that project's management page.
Click the "Team" drop-down in the menu, then "Invitations". This will take you to the invitations page.
Click the "Invite user" button to open the invitation dialog.
Type in the email address of the person you want to invite. Then choose the role you want to give them.
Inviting another PI
Only invite another Principal Investigator if you are happy to share responsibility for the project with them, and you are sure that they are legally responsible for the project and will comply with the terms and conditions.
Which e-mail address to use?
Make sure you use the correct email address for the person you are inviting. Prefer their standard University email if they have one. Please raise a ticket in the helpdesk if you want to invite someone who does not have a University email address. We will discuss with you if this is possible and how to proceed.
Click "Continue" to move to the next page...
Here you can add a message that will be appended to the invitation. Make sure to write something that will explain to the person you are inviting what they need to do next (e.g. point them to this guide).
Once ready, click the "Send invitation" button to send the invitation. This will be emailed to the person you are inviting.
You will be taken back to the invitations page. Here you will see all of the invitations you have sent, and their status.
You can cancel an invitation by clicking the "Cancel" button next to it, or resend the email by clicking the "Resend" button.
Invitation expiry
An invitation is only valid for 7 days. You can see the date it expires under the "EXPIRES AT" column.
Removing someone from your project¶
If you need to remove someone from your project, go to the project page and click on the "Team" drop-down in the menu, then "Users".
Click "Edit" if you want to edit the user (e.g. to change their role, or to set a date at which they will be automatically removed).
Click "Remove" if you want to remove the user from the project.
This will immediately prevent the user from creating new logins or new connections to your project. However, they may still have existing connections that will remain active until they expire.
Please raise a ticket in the helpdesk if you want to urgently remove someone from your project. We will block that user from all services immediately.
Project membership is required to access the portal
People can only log into the portal if they are invited to or active in at least one project. If you remove someone from all of their projects, then they will not be able to log in.
Data retention for after removing a user
The data associated with a user will be retained as described in the Data Privacy Policy for a period of time to satisfy cybersecurity and compliance requirements, after which it will be deleted.
The PI is responsible for managing data in project storage
Project data is managed and is the responsibility of the Principal Investigator. Removing a user from a project will NOT remove their data from the shared project storage.
Further information¶
The BriCS portal is built using the Waldur platform. The user guide for Waldur provides general information about using the Waldur platform. Please note that information in this user guide is generic and may not apply to the BriCS portal.
Having issues?¶
If you are having issues adding or removing a colleague to your project on the portal please get in touch using the BriCS helpdesk:
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Opening support tickets on the helpdesk.